Job Vacancy: PA to Consul General and Assistant to the Protocol Section

Working hours: Monday to Friday, 9:30am-6:00pm (Lunch hour: 12:45pm-1:45pm) with possibility of overtime work

Location: Embassy of Japan, London

Salary: (TBD)

Application Deadline: 22 January 2021, 18:00

Interviews: Mid to end of January 2021

Start date: Mid to end of February 2021 (TBD)
Job Details:
The Embassy of Japan seeks a highly qualified person for the role of Personal Assistant to the Consul General and general assistant to the Protocol Section. You will also collaborate with and support diplomats and local staff in other departments.

Duties include:
  • Arranging appointments for the Consul General and Protocol section
  • General administrative duties such as handling correspondence, managing schedules, and maintaining contact databases
  • Supporting ad hoc events hosted at the Embassy, other work as instructed by members of the Administrative Section and Protocol Section
  • Competence in secretarial and protocol work (or equivalent experience) preferred
  • English language as a mother tongue or equivalent, both spoken and written
  • Good IT Skills including MS Word, Excel, Outlook and PowerPoint
  • A good command of Japanese, both spoken and written, is desirable
  • Knowledge of British and/or Japanese culture, customs and etiquette is preferable

How to apply:
Interested candidates should submit a CV (as detailed as possible), an essay summarizing articles about Brexit border control or Brexit trade issues (around 500 words), and a covering letter explaining how you are able to meet the requirements for the position, along with your current salary, daytime telephone number and email address, by 22 January 2021, to


All applicants must have the legal right to work in the UK in accordance with the actual Immigration Act. All applicants must state that this right obtained through citizenship, permanent residency or work permit in their application. Applicants not providing this information in their application will not be considered for employment. Short-listed applicants will be asked to provide, prior to interview, documentation to certify their legal right to work in the UK.

The Embassy will draw up a shortlist on the basis of the application documents. Applicants on the shortlist will be invited to an interview and examination (date to be announced).

The successful applicant shall serve a probation period of three months immediately after the date of the start of the employment. The Embassy may extend the probation period.

It is the Embassy’s policy that we do not give any kind of feedback of the interviews.

Embassy of Japan (Protocol Section)
101-104 Piccadilly, London, W1J 7JT