Job Vacancy [Updated]: Coordinator for Cultural Affairs, Japan Information and Culture Centre (JICC)

Working hours:
  • Monday to Friday, 9:30am – 6:00pm (Lunch hour: 12:45pm – 1:45pm)
  • Occasional overtime work may be required
Location: Embassy of Japan, 101-104 Piccadilly, London, W1J 7JT

Salary: TBD in accordance with qualification and experience

Application Deadline: 29 August 2022 [Updated deadline]

Job Details:
The Embassy of Japan seeks a highly qualified person who can support our cultural activities as a member of the Japan Information and Culture Centre (JICC) at the Embassy.

Duties include:
  • Liaison and coordination with academic, public and private organisations in the field of culture and the art
  • Planning, preparation and implementation of cultural events and exhibitions organised or co-organised by the Embassy
  • Networking and developing contacts and strengthening relations, attending cultural events, conferences and meetings outside the Embassy, preparing reports
  • Providing efficient administrative and logistical support to the JICC as a whole, such as handling correspondence, managing lists/database/artefacts, conducting research, designing PR materials, drafting documents including letters and reports, arranging meetings and contributing to the Embassy hosted events/ exhibitions
Abilities and qualities required:
  • Ability to work as a member of a team, to share information and communicate smoothly with others, and to build good relationships of trust and cooperation with those concerned, with a sense of cooperation and responsibility
  • High level of English language skills as a mother tongue or equivalent
  • High level of Japanese language proficiency (JLPT Level 1 or equivalent)
  • General knowledge of Japan and Japanese culture and society (especially in the arts)
  • The ability to work proactively on new tasks as a self-starter and to deal with overlapping deadlines with flexibly and creativity according to the situation
  • Delivering timely and accurate performance and being accountable for quality outcomes
In addition to these, the following competences are desirable:
  • Strong IT skills including MS office suite, in particular Access, webinar setup and admin (zoom, YouTube live)
  • Knowledge of graphic design software and video editing is a desirable
  • Academic or professional background in the cultural or artistic field

How to apply:
Interested candidates should submit a CV (as detailed as possible) with a covering letter stating how you are able to meet the requirements for this position, your current salary, daytime telephone number, and email address, by 29 August 18:00 to

*Please note that submitted documents will NOT be returned.


All applicants must have the legal right to work in the UK in accordance with the Immigration Act. All applicants must state that this right is obtained through citizenship, permanent residency or work permit in their application. Applicants not providing this information in their applications will not be considered for employment. Short-listed applicants will be asked to provide, prior to interview, documentation to certify their legal right to work in the UK.

The Embassy will draw a shortlist on the basis of the application documents. It is Embassy policy that only applicants on the shortlist be contacted and invited for an interview and examination (date to be announced).

The successful applicant will be notified in writing. It is the Embassy’s policy that we do not give any kind of feedback on the interviews.

All enquiries regarding this job vacancy must be made by email.
For enquiries contact: